The purpose of the TPSA Electronic Device Policy is to establish the rules and conditions that competitors, Advisors, and any individual associated with the managing or execution of competitive events must accept in order to participate in events sanctioned by the Texas Public Service Association. Electronic devices are defined as cell phones and smart/electronic devices of any kind including anything that can be used to record, transmit, or receive anything that may enable a competitor to gain an unfair advantage.
Cell phones and smart/electronic devices ARE PERMITTED when:
- Competitors, Advisors, and any individual associated with the managing or execution of competitive events are located within the boundaries of the general event holding area. (E.G.: Large Gym, Cafeteria, Flex Area, or any other space designated as the general event holding area)
- Used as a timing device by an event manager, moderator, or judge in the absence of a stopwatch or digital/ manual timer. The device must not be used for any purpose other than that of a timer while in the presence of a team engaged in a competitive event.
Cell phones and smart/electronic devices ARE PROHIBITED when:
- Competitors, Advisors, and any individual associated with the managing or execution of competitive events (excluding regional and state level Board members) are outside of the general event holding area. (E.G. Competition/ Testing Rooms, Hallways, Restrooms, Parking Lots where a competition event is visible, etc.)
Storing/ Sharing of Electronic Data:
- Digital Cameras utilized by competitors during their designated event time to complete the requirements of the event, must clear their memory cards of any images documenting the event prior to their exit from the event area. It is the responsibility of the competitor to remove the images and notify the judge upon completion.
- While electronic devices are permitted within the general event holding areas, privacy must be respected. Everyone is responsible for obtaining permission from those included in photographs/ videos prior to dissemination on any electronic platform.
- Sounds produced via electronic devices must be kept to a minimum. Broadcasting of music, videos, or any other disruptive material is strictly prohibited unless approved by a TPSA Board Member.
Violations of the aforementioned policies shall result in review by the TPSA Board of Directors representative on site. Persons involved in said violations, upon acceptance/ approval by the TPSA Board of Directors representative, shall;
- Violators (competitors): be placed on suspension for the remainder of the current school year and the duration of the following school year. Violators shall forfeit any remaining events, awards, recognitions, scholarships, and opportunities to participate in TPSA sanctioned events for the duration of the suspension. Substitutions shall not be allowed for remaining events. Teams may only continue with competition at the discretion of the TPSA Board of Director Representative on site.
- Violators (Advisors): shall be placed on probation for the remainder of the current school year and the duration of the following school year. Multiple violations shall result in suspension of the Advisor for the aforementioned period of time.
- Violators (Individual associated with the managing or execution of competitive events): shall be removed from their designated event and dismissed of duties. The individual(s) shall be prohibited from participating in TPSA sanctioned events (in any capacity) for the remainder of the current school year and the duration of the following school year. TPSA Board of Directors shall decide course of action for the remaining competitors for the designated event.
Violations of the Electronic Device Policy may be reported by any individual to the Board of Directors Representative.